Chartered Organizations

Chartered Organizations

Currently chartered organizations are recommended to use this page often, as it contains valuable information regarding finances, program reports, and Student Budget Advisory Committee. The Office of the Treasurer and members of SBAC support the efforts of all chartered groups at Wake Forest, and will continue to provide support.

Current information, forms, and deadlines will be communicated with organizational presidents and treasurers through the Treasurer’s Portal on the Link.

Treasurer’s Portal

 

 


  • Capital Funding

    Capital funding requests are reviewed and approved or denied by the Student Government Treasurer and the Student Budget Advisory Committee (SBAC). An organization is eligible to apply for capital funding for one time expenditures that are not operational in nature. They are intended for improvement of student organizations and these items must stay with the organization and school. Examples are sports equipment, team uniforms, electronic equipment, banners, etc.

    All requests must be in accordance with SBAC funding guidelines.

    In order to be eligible for funding each organization must meet the following criteria:

    1. Be a chartered student organization at the time of the request.
    2. Must currently be active on campus, meaning that each organization has an updated Link page with current leaders, meets regularly, and provides an accurate account of their on-campus activity.

    How to prepare your request:

    First, there is no way to determine whether or not your organization will be approved. Listed below are all of the following you will need:

    1. An invoice (not a quote or statement) from the company for the good/service. With a valid tax ID and full amount of the purchase (an inaccurate invoice is the type of thing that will penalize your organization).  If it is $2,500 or more a purchase order will be required.
    2. Completed W-9 if the company has not done business with the school before (better safe than sorry to get one of these which can be found on the Wake Forest finance website, http://finance.wfu.edu/forms).
    3. A detailed description of the purpose of the good/service attached to the invoice.
    4. Signatures from the organization Treasurer and Faculty adviser and your organization six digit department code must all be signed somewhere on the invoice (just find some white space on the invoice and have the signatures and code on there).

    Capital Funding Request Form

  • Contingency Funding

    Contingency funding requests are reviewed and approved or denied by the Student Government Treasurer and the Student Budget Advisory Committee (SBAC). An organization is eligible to apply for contingency funding for events that were not funded during the annual budget process. Newly chartered student organizations may apply for contingency funding. Other examples are events, speakers, club sports regional and national competitions, etc. that were not able to be planned in advance of the annual budget cycle.

    All requests must be in accordance with SBAC funding guidelines.

    In order to be eligible for funding each organization must meet the following criteria:

    1. Be a chartered student organization at the time of the request.
    2. Must currently be active on campus, meaning that each organization has an updated Link page with current leaders, meets regularly, and provides an accurate account of their on-campus activity.

    How to prepare your request:

    First, there is no way to determine whether or not your organization will be approved. Do not apply for contingency funding without reading though what Student Government does and does not subsidize in the SBAC handbook.

    You must include proofs of the expenses for which you are applying (i.e. online prices, invoices, etc.)

    Just because your organization has spent money on something in the past does not mean that you will to receive funding for that expense.

    Contingency Funding Request Form

  • Organizational Budget

    The Budget Application process is a process done by the office of the Treasurer of Student Government with the Student Budget Advisory Committee. This process is a strict process and only those organizations who have competed all the requirements throughout the year and demonstrate adequate need will receive funding. In order to be eligible for the budget application process each organization must meet the following criteria:

    1. Be a chartered student organization at the time of the request.
    2. Must currently be active on campus, meaning that each organization has an updated Link page with current leaders, meets regularly, and provides an accurate account of their on-campus activity for the previous academic year.
    3. Must have two completed program reports turned in.
    4. You have read the SBAC handbook and have not included any items which we do not subsidize.
    5. Submit a Budget Application prior to February 9th, 2018 at Midnight.

    The Funding request forms will be available after January 1, 2018.

  • Appeal Process

    The Appeal Process is overseen by the office of the Treasurer of Student Government with the assistance the relevant representatives from the Student Budget Advisory Committee. An organization is eligible to appeal if they feel that their needs were not adequately met during the regular budgeting process. In order to be eligible for an appeal each organization must meet the following criteria:

    1. Be a chartered student organization prior to the time of the request.
    2. Must currently be active on campus, meaning that each organization has an updated The Link with current leaders, meets regularly, and provides an accurate account of their on-campus activity for the previous academic year.
    3. Must have completed two program reports.

    Please keep the following in mind:

    1. Do not appeal without first reading though what Student Government does and does not subsidize in the SBAC handbook
    2. Do not appeal for items that are considered a one time purchase that should be applied for through Capital Funding (i.e. a banner, replacement lacrosse net, etc.)
    3. Do not apply for items that are considered events, speakers, national/regional competitions and other items that should be applied for through Contingency Funding.
    4. You must include proofs of the expenses that you are appealing (i.e. online prices, invoices, etc.)
    5. The budget appeal is due March 19, 2018 at Midnight. 

    Do not simply submit the same budget proposal that was submitted in the initial round of the budgeting process unless there is an addition or further explanation.

    Appeal forms will be available after January 1, 2018.

  • Submit a Program Report

    The program report is designed to assess and evaluate an organizations ability to effectively manage their funds, ensure that the events they plan are in accordance with their constitution and in the spirit of Pro Humanitate.

    The program report can be submitted through the Treasurer’s Portal and template can be found in the documents section on the  Treasurer’s Portal .