Student Groups

Current Groups

Currently chartered groups are recommended to use this page often, as it contains valuable information regarding finances, program reports, and Student Budget Advisory Committee. The Office of the Treasurer and members of SBAC support the efforts of all chartered groups at Wake Forest, and will continue to provide support.

 


  • Request Capital Funding

    Capital funding is a process done by the office of the Treasurer of Student Government with the assistance of select faculty members using funds remaining from the previous fiscal year of all student organizations. The funds allocated for capital funding are meant to be one time expenditures intended for the improvement of student organizations; these items are to stay with the organization and school.  In order to be eligible for capital funding each organization must meet the following criteria:

    1. Be a chartered student organization prior to July 1, 2016.
    2. Must currently be active on campus, meaning that each organization has an updated OrgSync with current leaders, meets regularly, and provides an accurate account of their on-campus activity for the previous academic year.
    3. Fill out the following forms and answer each of the questions on the application.
    4. Inaccurate information and forms will be penalized either by being pushed to the back of the pile or a loss of eligibility for receiving capital funding this year (innocent mistakes will not be penalized but inaccurate information intentionally falsified will be).
    5. If your organization is applying for multiple items during this process (referring to different items, not referring to an increased quantity of one item) then this form and the questions must be filled out for each separate item being requested.

    Planning for Purchase IF approved:

    First, there is no way to determine whether or not your organization will be approved, so if you prepare the following documents and do not get approved then the best I can say is that we are sorry. The other perspective is that if you are approved and do not have the following ready or unable to obtain any of then the problem lies with your organization alone.  Listed below are all of the following you will need:

    1. An invoice (not a quote or statement) from the company for the good/service. With a valid tax ID and full amount of the purchase (an inaccurate invoice is the type of thing that will penalize your organization).  If it is $2,500 or more a purchase order will be required.
    2. Completed W-9 if the company has not done business with the school before (better safe than sorry to get one of these which can be found on the Wake Forest finance website,http://finance.wfu.edu/forms).
    3. A detailed description of the purpose of the good/service attached to the invoice.
    4. Signatures from the organization Treasurer and Faculty adviser and your organization six digit department code must all be signed somewhere on the invoice (just find some white space on the invoice and have the signatures and code on there).

    Funding request forms will be available after September 1, 2017.

  • Request Contingency Funding

    The allocation of contingency funds is overseen by the office of the Treasurer of Student Government with the assistance of the relevant representatives from the Student Budget Advisory Committee.  An organization is eligible to apply for contingency funding for events that are not plan or cannot be funded during the usual budgeting process, new organizations who did not receive a budget allocation due to the chartering process, or other unseen expenditures as approved by SBAC.  In order to be eligible for an appeal each organization must meet the following criteria:

    1. Be a chartered student organization prior to July 1, 2016 (unless applying for first time funding after an organization has been chartered in the case that they were not able to apply for funding in the usual budgeting process).
    2. Must currently be active on campus, meaning that each organization has an updated OrgSync with current leaders, meets regularly, and provides an accurate account of their on-campus activity for the previous academic year.

    Please keep the following in mind:

    1. Do not apply for contingency funding without reading though what Student Government does and does not subsidize in the SBAC handbook
    2. You must include proofs of the expenses for which you are applying (i.e. online prices, invoices, etc.)
    3. Just because your organization has spent money on something in the past does not mean that you will to receive funding for that expense

    Funding request forms will be available after September 1, 2017.

  • Request a Budget

    The Budget Application process is a process done by the office of the Treasurer of Student Government with the Student Budget Advisory Committee. This process is a strict process and only those organizations who have competed all the requirements throughout the year and demonstrate adequate need will receive an increase in funding. In order to be eligible for the budget application process each organization must meet the following criteria:

    1. Be a chartered student organization prior to February 5th, 2016.
    2. Must currently be active on campus, meaning that each organization has an updated OrgSync with current leaders, meets regularly, and provides an accurate account of their on-campus activity for the previous academic year.
    3. Must have two completed program reports turned in to your SBAC representative and if not then you will not be able to submit your budget application until that is completed and it will be counted as late (except for extenuating circumstances)
    4. Submit a Budget Application and answer each of the questions on the application prior to noon on January 31th, 2017. If you cannot complete this prior to this date please let the SG treasurer know ASAP so that we can arrange something. Excuses will be limited, so it is in your best interest and that of your organization to fill this out prior to the date.
    5. Inaccurate information and forms will be penalized (innocent mistakes will not be penalized but inaccurate information on the requests or organization history intentionally falsified will be).
    6. You have read the SBAC handbook and have not included any items which we do not subsidize.

    Funding request forms will be available after September 1, 2017.

  • Appeal Your Budget

    The Appeal Process is overseen by the office of the Treasurer of Student Government with the assistance the relevant representatives from the Student Budget Advisory Committee. An organization is eligible to apply for an increase in funding if they feel that their needs were not adequately met during the regular budgeting process. In order to be eligible for an appeal each organization must meet the following criteria:

    1. Be a chartered student organization prior to July 1, 2016.
    2. Must currently be active on campus, meaning that each organization has an updated The Link with current leaders, meets regularly, and provides an accurate account of their on-campus activity for the previous academic year.
    3. Must have completed three (3) program reports.

    Fill out the following forms and answer each of the questions on the application. Please keep the following in mind:

    1. Do not appeal without first reading though what Student Government does and does not subsidize in the SBAC handbook
    2. Do not appeal for an increase in funding for items that are considered a onetime purchase that should be applied for through capital funding (i.e. a banner, replacement lacrosse net, etc.)
    3. You must include proofs of the expenses that you are appealing (i.e. online prices, invoices, etc.)
    4. The budget appeal is due March 4, 2017 at 12:00. 

    Do not simply submit the same budget proposal that was submitted in the initial round of the budgeting process unless there is an addition or further explanation.

    Appeal forms will be available after September 1, 2017.

  • Submit a Program Report

    Program report forms will be available after September 1, 2017.